City Clerk

Responsibilities

The City Clerk’s Office plays a vital role in supporting transparent, efficient, and accountable government operations. Key responsibilities include:

• Maintaining Official Records:
  Safeguards and organizes all legal documents, contracts, ordinances, resolutions, minutes, and other vital records of the City in accordance with Georgia state law and records retention guidelines.

• Information Management and Communication:
  Assists in the preparation, collection, and distribution of official information to:

  • Mayor and City Council: Provides meeting agendas, minutes, policy documents, and other materials necessary for decision-making and governance.

  • City Departments and Staff: Coordinates communication across departments to ensure the smooth flow of information and compliance with procedural requirements.

  • General Public: Serves as a point of contact for public inquiries, provides access to public records upon request, and supports transparency through the timely dissemination of city information.

• Public Meetings and Agendas:
  Prepares and posts official notices, meeting agendas, and minutes for City Council and other official boards and commissions, ensuring compliance with Georgia’s Open Meetings Act.

• Support for Elections and Appointments:
  Coordinates with the County Elections Office for municipal elections and maintains records of board and committee appointments.